Privacy Policy – Gwalior Khel Mahotsav
Effective Date: 20-July-2025
Gwalior Khel Mahotsav (“we”, “us”, or “our”) respects your privacy and is committed to protecting your personal information in compliance with applicable Indian laws, including the Information Technology Act, 2000 and relevant rules framed thereunder.
This Privacy Policy describes how we collect, use, store, disclose, and safeguard your information when you visit our website or engage in our event activities.
1. Collection of Information
We may collect the following categories of information:
1.1. Personal Information
Includes:
Name, age, gender
Contact details (email, phone number, address)
ID documents (if required for participation)
Photographs or videos taken during the event
1.2. Non-Personal/Usage Information
Browser type, IP address, location data
Device and operating system
Website usage analytics
1.3. Cookies & Tracking Technologies
We use cookies to enhance user experience and analyze traffic. Users can disable cookies through their browser settings.
2. Purpose of Collection and Use
- We collect and use your data for the following lawful purposes:
- To register you for participation in the sports events
- To communicate important event updates and notifications
- To respond to queries and feedback
- To promote the event through media (with consent)
- To improve our website functionality and user experience
- To comply with applicable legal or regulatory obligations
3. Consent
By using our website or providing your information, you give your consent to the collection and use of your personal information as outlined in this policy. You also consent to our contacting you via SMS, email, or phone in relation to the event.
If you are under 18, parental consent is required before submitting any personal data.
4. Disclosure of Information
We do not sell your data. We may disclose your information:
- To our authorized volunteers, partners, or service providers solely for event organization and management
- If required by law or by government authorities
- For legal proceedings or investigations if necessary
5. Data Security
In accordance with the IT (Reasonable Security Practices and Procedures) Rules, 2011, we implement appropriate technical and organizational measures to safeguard your personal data against unauthorized access, alteration, disclosure, or destruction.
However, the internet is not 100% secure, and we cannot guarantee absolute security.
6. Data Retention
We retain your personal data only as long as necessary to fulfill the purposes stated above or as required by law. After that, your information is securely deleted or anonymized.
7. Your Rights
As per Indian law, you have the right to:
- Review and request correction of your personal data
- Withdraw your consent (subject to legal obligations)
- Opt out of promotional communications
- Request deletion of your data (where legally permissible)
For any of the above, please write to us at contact@gwaliorkhelmahotsav.com
8. Children’s Privacy
We do not knowingly collect personal information from children under the age of 18 without parental or guardian consent.
9. Updates to This Policy
This Privacy Policy may be updated periodically to reflect changes in technology, legal requirements, or organizational practices. The latest version will always be available on our website.
10. Contact Information
For any concerns regarding your data or this policy, contact us:
📧 Email: contact@gwaliorkhelmahotsav.com
📞 Phone: 8109822667, 9617266464, 9516912667, 7566215407
🏢 Address: L-54, Near Diwakar Enclave, Patel Nagar, City Centre, Gwalior (M.P.) – 474004
By accessing our website or participating in Gwalior Khel Mahotsav, you signify your agreement to this Privacy Policy.
